May 26 – September 22
Legacy Plaza Pavilion
May 27 – September 23
Legacy Plaza Pavilion
MARKET VENDOR RULES
VENDOR SET UP
• Market set up begins at 1:30pm (farm), 12pm (artisan)
- Seasonal vendors will forfeit their booth if not occupied by 2pm (farm), 1pm (artisan)
- Vacant spaces can be assigned by the Market Master. If you know that you are going to be late notify the Market Master ASAP.
- Vendors are not to begin packing up until the Market ends unless they are out of product, at which point the Market Master must be notified.
- All booths must be completely removed after the close of sales each market day.
- Space size will be approximately 10 feet wide and 10 feet deep. Multiple spaces are available but require a second space fee.
- In the event that one or more spaces become available and a seasonal vendor would like to move to that available space, vendors with seniority will have first option. If there are two or more vendors with the same seniority, a drawing would then be held.
SEASONAL RATE: $175
- Seasonal farm market rental is for May 27 – September 23
- Seasonal artisan market rental is for May 26 – September 22
- No exceptions- forms/licenses must be submitted and paid in full to qualify.
- Dedicated Seasonal Parking Spot = $25
DAILY RATE: $20
- Daily Artisan Vendors must be pre-approved for daily or seasonal admittance.
- There are NO EXCEPTIONS to this rule.
- To support local artisans, local food producers, and the local food system within the growing region of Mason, Lake Oceana, & Manistee Counties.
- To educate consumers about the variety of local foods that are produced and sold during the fall, winter and early spring
- To support the local economy by encouraging local sourcing and local production
Accordingly, we prioritize food vendors in the following order; if we have so many vendors that we cannot accommodate everyone, we will accept vendors according to these priorities:
- Fresh food vendors (produce, meat and poultry, eggs, and other products raised in our bioregion)
- Value-added producers (baked goods, prepared products, cheese, sweets, etc.) whose products are both produced locally and sourced locally
- Value-added producers whose products are either produced locally or sourced locally
- Value-added producers whose products are neither produced locally nor sourced locally
Art/craft vendors whose products are based in the agricultural economy will be given preference (e.g. fiber arts, personal care products made from herbs and botanicals, leather work, etc.). We reserve the right to limit craft vendors with same or similar type items to allow for a wider variety of products. Limited craft/artisan booths are as follows. NO EXCEPTIONS.
- Only 1 booth of the following items will be accepted where that item is the primary product being sold: soaps, lotions, balms, or gels, and baked goods (must be prepared in a licensed kitchen)
- No more than 2 booths of the following items will be accepted at ANY time, where the item is the primary item being sold at that booth.
Jewelry (of any kind regardless of uniqueness)
We will provide 2 spaces per market, free of charge, to non-profit organizations. This space is outside the pavilion. Priority will be given to organizations working in the areas of sustainability, agricultural and natural resource conservation, and community and economic development, including the arts. Products sold by non-profits will be evaluated on a case by case basis. A copy of the non-profit certification is required at the time of application. Non-profit products and booths are not required to meet the conditions above and will be evaluated on an individual basis.
- Vendors will be sent a registration link to choose and pay for their space once they are approved.
- Market Master reserves the right to reassign spaces.
- Seasonal vendors will have the same space throughout the season.
- Seasonal renter may not move or sublet their spaces without the Market Masters approval.
- Seasonal vendors will be assigned to spaces first, then Daily vendors.
- Vacant spaces will be assigned on a first come first serve basis.
- All seasonal spaces are under the pavilion. Vendors will be responsible to furnish all display items needed. (tables, tents, umbrellas, etc.)
- There is absolutely NO staking allowed. Vendors should use weights such as cement blocks, sand- filled or water-filled bottles, etc.
- Vendors must display a sign with name and city clearly visible to the public. Sign size should be a minimum size of 8.5 X 11
- Each vendor area must be under the “on site” supervision of a responsible person 18 years of age or older.
- All vendor specific signs and other related structures such as tents shall be removed from the premises at the completion of each market day. All signs and structures must be weighted down for weather.
- Vendors shall display products only within their assigned area.
- Vendors shall at all times conduct themselves in a pleasant and courteous manner with customers and other vendors.
- Items sold at the Ludington Farmers Market are limited to fruit, produce, prepared baked goods, cheese, eggs, jams, syrups, and jellies (with compliance to all applicable prepared food laws and copies of proper permits on file with the City of Ludington DDA prior to sale), flowers, and plants.
- The Ludington Farmers Market is NOT a resale market. Consumers are expecting to purchase goods directly from the grower/producer. If you are a part of a co-op or family farming operation and intend to have a joint booth with members of such an arrangement, all entities involved must be clearly stated on the application as well as the legal relationship of the arrangement and documentation must be included in the application packet. You MAY NOT purchase goods from another entity for any reason and resell those.
- All produce must be Michigan grown in our growing region of Mason, Lake, Oceana & Manistee Counties. Patrons are expecting to receive local produce.
- Milk, butter, and meat products are prohibited, unless produced at a licensed local facility and the vendor complies with all health and legal regulations.
- Flea market type items are not permitted.
- No resale items are permitted. This includes produce.
- Crafters and artisans are welcome; however, only items made by the vendor may be sold.
- All artisan items must be approved by the City of Ludington Market Committee before they are offered for sale. Artisans and crafters are asked to please provide a detailed description & pictures of the items for sale and works in progress, if you are a new seasonal vendor or have a new product. Please email email@example.com or attach photos to the application.
- All items sold at the Ludington Farmers Market, as well as weights and measures, are subject to inspection and approval by the Michigan Department of Agriculture.
- In accordance with the Michigan Department of Agriculture Regulation Number 556 open air municipal and farmers markets, the sale of animals will not be allowed at market.
- Vendor pets are not allowed at market as no animals are permitted in the market area.
- Taxes are the sole responsibility of the vendor.
- The Ludington Farmers Market does not intend to set vendor prices. However, vendors will keep in mind that this is a retail market, not a wholesale market. Please establish a fair retail price. Vendors will not practice distress pricing.
- All Vendors are required to meet all applicable rules and regulations of the County of Mason, State of Michigan and Federal laws. (Michigan Department of Agriculture, Food Division)
- Vendors are responsible for keeping their area clean, attractive, and in good sanitary condition.
- Any and all vendor generated waste; rubbish or trash must leave the market with the vendor. Do not use any City of Ludington trash receptacles.
- All seasonal vendors will be issued a Vendor Market Pass that should be displayed on the driver’s side dashboard of their vehicle (to avoid being ticketed while parked in the parking lot). After a Vendor has completed his/her display set-up, they are asked to move their vehicle to a designated area of the parking lot (if the vehicle is not part of their display)
- All vendors must complete the enclosed forms and return to the City of Ludington Downtown Development Authority before participating in a market.
- Produce and food vendors must comply with all state, local, and federal requirements governing the sale and production of their products, and acquiring all necessary permits and licenses and providing copies of each to the City of Ludington DDA prior to participating in the market.
- All prepared food items must be produced and packaged in licensed and inspected facility, labeled appropriately, and compliant with all applicable laws and regulations.
- No foods are to be prepared for consumption in the Ludington Farmers Market or its premises.
- The City of Ludington DDA shall not be liable or responsible for transactions made between buyers and sellers at the Ludington Farmers Market, nor shall the DDA be responsible for theft, accidents, or lost or stolen articles.
MARKET REGULATIONS (CONTINUED)
- The market takes place rain or shine. Reimbursements of vendor fees are not made for unattended market days.
- Rules are subject to change by the City of Ludington DDA. The City of Ludington DDA reserves the right to expel or refuse admittance to any vendor or customer who exhibits disruptive behavior at the market, or violates any of the rules listed above.
- All disputes shall be settled by the Market Master.
- Any seller, daily or seasonal in violation of these rules is subject to suspension as determined by the Market Master. Violators shall forfeit rental of space.
- The directions of the Market Master must be complied with in all matters pertaining to the operation of the market. Complaints or appeals concerning the actions of the Market Master may be made in writing to the:
City of Ludington
400 S Harrison Street
Ludington, MI 49431